The maximum occupancy and the number of rooms a House may declare as suitable for double occupancy is as follows:
|House||Occupancy||# of non-single rooms|
|415 Ann St.||5||2|
|425 Ann St.||15||4|
|140 Collingwood Dr.||15||0|
|146 Collingwood Dr.||9||2|
|152 Collingwood Dr.||6||1|
|420 Evergreen Ave.||12||2|
|236 N. Harrison||21||4|
|711 W. Grand River Ave.||21||0|
|427 W. Hillsdale St.||8||0|
|127 Whitehills Dr.||19||1|
The Facilities Committee will distribute up to 1.5% of the total annual Assessment of the SHC per contract period as Physical Development Grants for Houses.
Grant Applications must be approved by a simple majority vote at a regularly-scheduled, quorum House Meeting.
Houses must submit Grant Applications to the Vice President of Facilities at least 24 hours prior to the Facilities Committee meeting during which they will be reviewed.
The Grant Application must include:
The Vice President of Facilities may veto a proposal if they feel that funding the project would not positively impact the long-term physical development of the SHC.
If a project runs over budget, the requesting House will be responsible for covering the difference.
4.04.01 – FURNITURE PROVISIONS
4.04.02 – APPLIANCE PROVISIONS
Individual Houses shall be responsible for the purchase of common and inexpensive tools needed for House maintenance. However, a House may petition the SHC Maintenance Committee for funding for tools if the need is demonstrated.
4.05.02 – SERVICE CALLS AND REPAIRS
Each year all Houses will undergo city housing inspections, city fire inspections, and insurance inspections. A House may also be subject to random inspections by the Maintenance Committee, the Maintenance Vice President, or the Maintenance Coordinator.
Each House shall be responsible for passing their annual inspections. The Maintenance Vice President and the Maintenance Coordinator shall be responsible for educating the House Maintenance Officers by providing the House Maintenance Officers with a list of possible violations one month before the inspection date.
Any House that does not pass its inspections and thereby incurs any penalties or fees may be responsible for the payment of such penalties and fees. Upon appeal, the Maintenance Committee shall decide if these penalties will be the House's responsibility.
Any House that shows negligence in correcting violations may be subject to a fine recommended by the Maintenance Committee and approved by the Board.
Once the Maintenance Vice President has made an attempt to contact a Maintenance Officer in regards to scheduling an SHC inspection, a Maintenance Officer has to schedule a date for inspection with the Maintenance Vice President and Maintenance Coordinator within three weeks of contact. If the Maintenance Officer fails to do so, the Maintenance Vice President and Maintenance Coordinator may inspect the House without the presence of the Maintenance Officer.
In the event that a Maintenance Officer schedules an SHC inspection with the Maintenance Vice President and Maintenance Coordinator but fails to be present at the House at the scheduled time, the Maintenance Vice President and Maintenance Coordinator may inspect the House without the presence of the Maintenance Officer.
Any Member who decides to paint their room in any way, will be subject to a House vote to determine whether the room needs to be repainted by that Member at the end of that Member’s tenure, for the sake of attractiveness and viability for future Members a particular room. The House Maintenance Officer will be responsible for bringing this concern before the House at a regularly scheduled House meeting.
SHC Houses, by law, must comply with the East Lansing Parking and Code Enforcement policies, as enacted by the East Lansing City Council. In the unfortunate occurrence of a PACE action, the following rules apply:
Any Members displaced by emergency maintenance work will be provided with reasonable accommodation in the form of vacancies in other Houses. The Maintenance Coordinator, the Executive Vice President, and the House Maintenance Officer will work cooperatively to ensure that House Members are kept together to the extent possible.
Should a situation arise in which there are not enough vacancies in other Houses to reasonably accommodate displaced Members, the Executive Committee, the individual House, or the Physical Development Committee shall bring proposal for reasonable accommodation or contract release before the Board of Directors for their approval.
The needs and well being of the members shall be taken into consideration first and foremost. A maintenance situation shall be considered an emergency if it violates city, state or federal code; shows a clearly warranted need by the House that has not been previously budgeted for; or threatens a severe disruption of normal living standards, as determined by at least two of the following: the Maintenance Coordinator, the Executive Vice President, and the House Maintenance Officer.
Any money spent on an emergency shall be taken from the Emergency Section of the Maintenance Budget.
If, in the course of a project, additional general labor is needed, the first resource shall be interested SHC members.
The rate of pay for work crew members shall be minimum wage plus one third the difference between minimum wage and the approximate wage of hiring outside contractors, or a wage decided upon by the Board of Directors.
The work crew shall be overseen by the Maintenance Coordinator.
All hiring of physical development work crews shall be done with the approval of the Facilities Committee and the Vice President of Facilities.
SHC Physical Development Budget is responsible for all Capital Improvement Projects, and New House Provisions.
All purchases and/or contracted work over the amount of $500, made by the Maintenance Coordinator or the Maintenance Vice President, must have at least three bids except in an emergency case.
The SHC shall maintain a supply of tools to be available for use by House Maintenance Officers in performance of their House and corporate duties. These shall be tools that are too expensive for an individual House to afford or would be used so infrequently by one House that it is more practical to have SHC purchase, store, and maintain them for the specific use by any and all Houses.
The Maintenance Vice President shall maintain an accurate inventory of SHC tools and supplies. Said inventory is to be updated each spring and fall.
All SHC tools and supplies shall be kept at 239 Oakhill Ave. locked in the basement SHC Tool Library. The SHC Tool Checkout List shall also be on display at 239 Oakhill Ave.
SHC tools and supplies may be checked out by any member by signing them out on the SHC Tool Library Checkout List and signing the SHC Tool Library User Agreement that are located at the SHC office. Members who will be using the tools can contact the Maintenance Vice President or Maintenance Coordinator for instruction on proper use and safety of the equipment, but the Maintenance Vice President or Maintenance Coordinator will at all times act solely for the benefit of SHC. The Maintenance Vice President shall be responsible for maintaining a checkout list and ensuring the tools return.
Individual Houses shall be responsible for the purchase of and inventory of common and inexpensive tools needed for House maintenance. However, a House may petition the SHC Maintenance Committee for funding for tools if the need is demonstrated.
4.15.06 – INTERIM PROCEDURE
The Vice President of Membership oversees the Interim Coordinators each year. The Vice President of Membership provides each Interim Coordinator with the contact information of each new member to the House, as well as providing them with move-in and move-out forms.
The Interim Coordinator is a member of the House, chosen by the House the preceding semester, who is responsible for: