A member’s rights and responsibilities are as follows:
To live in a democratically-managed House under the auspices of a democratically-run organization.
To live in a room and House which are safe and secure.
To live in a room and House which are clean sanitary, and in good repair.
To live in a House that is free from abuse, harassment, and prejudicial behavior of any kind.
To privacy in their own room.
To access all House and SHC rules, policies, and financial records.
To a balanced and fair dispute resolution process.
To competent House and Executive Officers.
To voice opinions; to be heard and listened to.
It is the policy of the SHC to encourage peaceful and satisfactory resolution of all conflicts and disputes between its members, especially those arising out of the normal frictions and difficulties of daily living. This policy applies to all complaints not covered by the Anti-Discrimination and Anti-Harassment Policies.
9.02.01 – THE GRIEVANCE COMMITTEE
Third-party dispute and conflict mediation will be available to every member of the SHC from the Grievance Committee. The Grievance Committee will provide mediation and attempt to reach an informal resolution that will be satisfactory to all parties involved.
9.02.02 – COMPLAINTS
Any person claiming to be aggrieved by another member or members may file a complaint in writing (e.g., e-mail) with the Vice President of Membership or the Vice President of Education. If a Member is uncomfortable reporting incidents to either of these individuals, that Member may report the incident to another member of the Grievance Committee.
9.02.03 – MEDIATION
The parties to a complaint may be brought together to attempt an informal resolution of the complaint in a manner satisfactory to all parties. Mediation efforts will usually consist of meeting(s) between the mediators and the parties separately, and/or jointly, at the discretion of the mediators. The purpose of these discussions is to determine whether the dispute can be resolved to the mutual satisfaction of the parties without resort to formal procedures.
9.02.04 – APPEAL
Any party claiming to be aggrieved by a final decision of the Grievance Committee, including, without limitation, a refusal to take any action, may appeal to the Board within fourteen calendar days of the date the Grievance Committee informs both parties of its final decision.
During an appeal, all parties involved must be given a chance to speak in front of the Board. In addition to that the Grievance Committee will offer a written report of the mediation attempt as well as their suggestions to the Board. After discussion of the issue and the report reviewed, a majority vote of the Board present is required to decide the case.
9.02.05 – DISCLAIMER
Nothing in this policy shall be constructed to create a cause of action by any member against the House or the SHC for failure to enforce this policy.
The SHC will not discriminate in the provision of either employment or housing on the basis of any personal trait that does not interfere with the ability of an individual to fulfill the responsibilities of employment or membership. The SHC does not tolerate unwelcome verbal, physical, or visual conduct, or any form of discriminatory harassment.
9.03.01 – SCOPE
In providing housing or employment, the SHC will attempt to eliminate illegal discrimination of every description, including, but not limited to acts that create a hostile environment, constitute harassment, quid pro quo, stalking, or other forms of unlawful discrimination. The Board and officers shall promulgate separate, simple procedures for handling complaints by employees of the SHC. The following procedures, applicable to members of the SHC, shall be made enforceable within the membership agreement so that acts of discrimination and/or harassment by a member may constitute grounds for eviction from the SHC.
9.03.02 – COMPLAINT
9.03.03 – INVESTIGATION
9.03.04 – REPORTS
9.03.05 – CONSEQUENCES
9.03.06 – APPEAL
Member Referral is provided as a method by which uncooperative members may be asked not to re-sign at the end of the current contract. This may occur as the result of House action or a Desk Referral.
9.08.01 – HOUSE REFERRAL
At a quorum meeting of a co-op, a member may come up for referral by a House vote with a majority of those present. The member being put on referral must be notified in writing one week before the meeting at which the referral issue will be discussed. Any member may bring the issue to the House for consideration.
9.08.02 – DESK REFERRAL
In the case that a member has exhibited continued problems, which may include uncooperative behavior (see A Co-oper’s Rights and Responsibilities), non-payment, or non-work, any of the following individuals may issue a Desk Referral: the Member Services Coordinator, Vice President of Membership, Vice President of Education, or Executive Director. Should a staff member make the Desk Referral, it must have the support of the Vice President of Membership or the Vice President of Education.
If a member is placed on referral, a letter of explanation of the problem must be written by the individual or House issuing the referral and a copy needs to be sent to the member involved in the referral. A copy of the referral will be placed in the member’s file.
9.08.04 – REPORTS
The member on referral will not be allowed to sign another contract until the House has re-approved the member with a House vote of simple majority. In the case that a Desk Referral is issued, the member must be re-approved by the Membership Committee.
9.08.05 – CONSEQUENCES
If a member on referral is not re-approved, then the person will not be allowed to sign a contract with the SHC. The knowledge of a member’s referral status and the written description of the problem would be passed on to other Houses if the member applies elsewhere within the co-op system.
9.03.06 – APPEAL
The party claiming to be aggrieved by a final decision of the House may appeal to the Membership Committee within 14 days of the date of the House vote or Desk Referral, or the date the House or office informs the member of the decision by means of a written notice.
During an appeal, the person making the appeal as well as a representative of the House (preferably a House officer) must be given a chance to speak before the Membership Committee. After discussion of the issue, and a report from the House has been read, a majority vote of the Membership Officers present is required to reverse the decision. Officers must be present to vote.
Expulsions should be treated as a last resort measure. Expulsion proceedings should be pursued only after the Vice President of Membership has been notified and the procedures of grievance outlined in the Anti-Discrimination and Anti-Harassment Policies have been executed in an attempt to avoid expulsion.
Members may be expelled from a House on any of the following grounds:
The accused member shall be personally notified both orally and in writing of the charges citing appropriate grounds for expulsion and shall be given a chance to respond at a House meeting (including the presentation of witness testimony if desired) before an expulsion vote is cast. Both oral and written notification must be approved by a simple majority vote of House membership (whether it be by petition, impromptu, or regular House meeting).
An expulsion vote may only take place at a scheduled House meeting where a quorum is present, following the posting for one week of signed charges citing appropriate grounds for expulsion. These charges must include specific details of the alleged violations along with the name of at least one witness.
A two-thirds majority of all House members holding current residence are necessary to expel a member. This vote must be by signed petition with all charges against the member listed.
Upon passage of the motion to expel, the person expelled shall be given 24 hours to indicate when, within seven days she/he will be leaving. If the person refuses to leave the House, the Membership Officer shall ask the Vice President of Membership to initiate formal eviction proceedings in court.
During eviction proceedings, the rights of the expelled member shall be scrupulously protected by House members.
Expelled members will be charged a fine in the amount of one month’s assessment to be used for advertising the vacancy caused by the expulsion. The expelled member will also be held responsible for any debts or fines incurred within the House until the time of departure.
In the case of a violation of federal or state law, the SHC reserves the right to enact eviction proceedings by a two-thirds vote of the Board.
If an expulsion hearing held in good faith is later found to have not been conducted according to written procedures, the hearing will be considered valid and any decision will stand unless the person being expelled objects and requests a new hearing.
Any Member who is evicted will not receive their Member Share returns or House surplus.
Any Member who is evicted will never be eligible to live in a House again, unless re-approved by a three-fourths majority vote of Membership Committee at a regularly-scheduled, quorum meeting.
9.12.01 – PARTY DEFINITION
9.12.02 – PARTY APPROVAL
9.12.03 – RESPONSIBILITY & GENERAL GUIDELINES
9.12.04 – ADVERTISING POLICY
9.12.05 – NEIGHBOR RELATIONS
9.12.06 – MONEY
No party profits will be budgeted into a House's finances.
9.12.07 – ALCOHOL POLICY
9.12.08 – VIOLATIONS OF THE PARTY POLICY
Smoking is not allowed inside of any SHC House, including smoking for medical reasons.
9.13.02 – VIOLATIONS OF THE SMOKING POLICY
The goal of this section is to attempt to make parking situations at each House more uniform. The goal is for the SHC to provide approximately 60% parking availability for each house with an average of 80% parking system wide.
Parking for each House shall be defined as follows:
|House||# of Members||Actual # of spots||Spots allocated||Difference|
|415 Ann St.||5||6||4||Lose 2 to 501 M.A.C. Ave.|
|425 Ann St.||15||16||12||Lose 4 to 501 M.A.C. Ave.|
|140 Collingwood Dr.||15||13||13||-|
|146 Collingwood Dr.||9||7||7||-|
|152 Collingwood Dr.||6||5||5||-|
|420 Evergreen Ave.||12||11||10||Lose 1 to 501 M.A.C. Ave.|
|501 M.A.C.||23||7||16||Gain 1 from 420 Evergreen Ave., Gain 2 from 415 Ann St., Gain 4 from 425 Ann St., Gain 2 from 505 M.A.C., Gain 2 from 525 M.A.C. Ave.|
|505 M.A.C.||22||20||17||Gain 1 from 420 Evergreen Ave., Gain 2 from 415 Ann St., Gain 4 from 425 Ann St., Gain 2 from 505 M.A.C., Gain 2 from 525 M.A.C. Ave.|
|525 M.A.C.||10||10||8||Lose 2 to 501 M.A.C. Ave.|
|236 N. Harrison||20||17||17||-|
|711 W. Grand River Ave.||21||16||16||-|
|427 W. Hillsdale St.||8||6||6||-|
|127 Whitehills Dr.||19||13||14||Gain 1 from 505 M.A.C. Ave.|
Each House will assign parking.
9.20.03 – VIOLATIONS OF THE PARKING POLICY